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Office of Student Disability Services

Extended Absence Procedure


Student Disability Services (SDS) does not have a role in determining course attendance policies. Because attendance may be integral to the pedagogic process, these policies are set by faculty at the college, departmental, or individual level.

In some cases, attendance is fundamental to course objectives; for example, students may be required to interact with others in the class, to demonstrate the ability to think and argue critically, and/or to participate in group projects. In other instances, faculty may determine that students can master course content despite some or many absences. Rarely, faculty may decide that students do not need to attend classes at all.

Similarly, faculty also determine policies regarding make-up work and missed quizzes and exams. Faculty are not required to lower or effect substantial modifications of standards for accommodation purposes.

All requests for extension or leniency in attendance requirements will be evaluated carefully. If SDS deems it necessary to grant extending absences as a reasonable accommodation, the following will occur:


SDS and the student will complete Student Academic Accommodation Request (SAAR) forms. The student will present the SAAR Form(s) to their instructor(s) and discuss the impact of numerous absences on the learning of both the student making the request and other students in the class, with due consideration given to the following information:

1. Is there regular classroom interaction between the instructor and students and among the students themselves?
2. Do student contributions in class constitute a significant component of the learning process?
3. Does the fundamental nature of the course rely upon student participation as an essential method of learning?
4. To what degree does a student’s failure to attend class constitute a significant loss of the educational experience of other students in class? 
5. What does the course description and syllabus say regarding attendance?
6. What is the method by which the final course grade is calculated


If the instructor and student determine that extending absences/attendance would NOT be appropriate for a particular course, then the instructor does NOT sign the SAAR Form. The student should schedule an appointment with SDS to discuss other alternatives.


If the instructor and student determine that extended absences/attendance would be appropriate in a particular course, then the instructor and student will work out the parameters for that course.



1. Student must notify appropriate individuals/offices (i.e., instructor, SDS) when absent;
2. Student is responsible for obtaining information from the instructor and/or other students for classes missed;

3. Student must make every effort to attend class on exam days;
4. Assignment deadlines WILL BE enforced. If an assignment is due on a missed day, the student is responsible to find a means to turn in the assignment; and
5. If at any point the instructor feels that the amount of classes missed fundamentally alters the integrity of the course, they are to contact SDS immediately.